[Your name or organisation and correspondence address]
[Date]
[Recipient name and address]

Subject: Summary and next steps following [meeting/date]

Dear [name],

Thank you for discussing [topic] with us on [date].

My understanding of the agreed next steps is:

1. [Action] — responsible person: [name/role]; target date: [date].
2. [Action] — responsible person: [name/role]; target date: [date].
3. [Action] — responsible person: [name/role]; target date: [date].

The following points remain open: [questions, dependencies or decisions still required].

Please let me know if this summary needs correcting. Where a proposal requires separate approval or a written agreement, we will confirm that through the appropriate process.

Our next planned check-in is [date or trigger]. Please quote [reference] in related correspondence.

Yours sincerely,
[Your name and role]