[Your name or organisation]
[Correspondence address]
[Date]
[Recipient name and address]

Subject: Documents relating to [matter] — [reference]

Dear [name or team],

Please find enclosed the following documents in connection with [purpose]:

1. [Document title, date and version]
2. [Document title, date and version]
3. [Add or remove entries as needed]

These documents are provided for [information/review/a specified action]. Please [describe the requested next step, or state that no action is required].

If any listed document is missing or unreadable, please contact [person or team] and quote [reference].

Please handle the material using the arrangements agreed for this matter. [Add any specific, appropriate handling instruction.]

Yours sincerely,
[Name and role]

Enclosures: [number and description]