[Organisation name and correspondence address]
[Date]
[Recipient name and address]

Subject: Confirmation of [appointment/meeting] on [date]

Dear [name],

This letter confirms the arrangements for [purpose of appointment].

Date: [day and date]
Time and time zone: [time, zone and expected duration]
Location or meeting format: [full address or joining arrangements]
Attendees: [names or roles]

We expect to discuss [brief agenda]. Please bring or prepare [relevant information, if any].

If the arrangements need to change, please contact [responsible person or team] using [contact route]. Please also let us know about any access or communication requirements we should consider.

We look forward to speaking with you.

Yours sincerely,
[Name]
[Role]
[Organisation]